Last Updated: March 26, 2024
This Acrisure California Applicant Privacy Policy explains how Acrisure, LLC, and its subsidiaries and affiliates (collectively, “Acrisure”, “we” or “us”), handle personal information in connection with recruitment and pre-employment activities of California residents. This policy does not apply in other contexts, such as if you interact with us as a client, an employee, or a non-California applicant.
While we believe this entire policy is important, and we recommend you read all of it, we want to highlight a few points:
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What personal information do we collect? We collect the following categories of personal information: identifiers, professional and employment-related information, interview information, details for a pre-employment screening, device information or other unique identifiers, and sensitive personal information. You can find details about each category below.
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How do we use your personal information? We use personal information to assess your application, consider you for opportunities, improve our recruitment process, administer recruiting and staffing activities, conduct pre-employment screenings, comply with our legal obligations, and protect our legal interests.
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How long do we keep your personal information? We retain your personal information for as long as it is necessary for the purposes described in this policy or as required to comply with applicable legal requirements.
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Do we sell or share your personal information? We do not sell your personal information, and we do not make it available to third parties so they can target advertising based on your interactions across different websites or with different companies (a concept California refers to as “sharing”).
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How do we protect personal information? We have reasonable technical and organizational security measures that are designed to keep your personal information confidential and protect such information from loss, harm, or unauthorized disclosure.
WHAT CATEGORIES OF PERSONAL INFORMATION DO WE COLLECT?
In the last 12 months, we collected the following categories of personal information about applicants:
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Identifiers: This includes details such as name, birthdate, contact information, and social security number.
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Applicant Records: This includes details such as name, education, contact information, employment history, social security number, interview notes and related assessment information.
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Geolocation: This includes general geolocation information derived from the user’s IP address.
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Protected Characteristics: This includes details such as gender, disabilities racial origin, ethnic origin, and criminal history.
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Professional and Employment-Related Information: This includes details such as references, work/residency status, professional qualifications, education and employment history, and additional information included in your resume.
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Internet or Other Electronic Network Activity Information: This includes details such as device identifier, IP address, or similar unique identifiers when interacting with Acrisure’s careers portal.
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Sensitive Personal Information: This includes union membership, health information, social security numbers, driver’s license numbers, racial or ethnic origin, and login credentials for our applicant portal.
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Inferences: This includes inferences we draw from the above categories of information.
In many instances, the provision of the sensitive personal information listed above is voluntary. We will let you know when that is the case, and if you decide not to share that information with us in that situation, your decision will not impact your application. When you provide us your sensitive personal information, we only use it for purposes permitted by California Civil Code section 1798.121(a), including the associated regulations.
WHERE DO WE GET PERSONAL INFORMATION?
We collect your personal information directly from you: when you create an account and profile in the Acrisure careers portal; share or use your social media profile to access the Acrisure portal; sign up with us to receive open job postings; share your resume with us, either via the Acrisure careers portal or through other means; and/or participate in interviews or other recruitment activities.
We may also collect personal information from (1) publicly available sources, (2) your devices using cookies or similar tools, (3) third parties or our vendors, including employment or recruitment agencies, background check providers, or references.
HOW DO WE USE PERSONAL INFORMATION?
We use your personal information for the following business purposes:
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Review and consider your application.
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Conduct pre-employment screening if we decide to offer you employment.
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Consider you for opportunities we have now, or future ones, in any of the Acrisure companies.
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Administer recruitment and staffing activities.
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Manage and improve our recruitment processes and our business operations related to the recruitment process.
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Comply with applicable laws, legal obligations and/or protect our legal interests.
If you are offered and accept employment with Acrisure, the information collected during the application and recruitment process may become part of your employment record and subject to our employee privacy notice.
WHEN (AND TO WHOM) DO WE DISCLOSE YOUR PERSONAL INFORMATION?
In the last 12 months, Acrisure has not (1) sold or shared (made available for targeted advertising) personal information governed by this policy or (2) disclosed such data to third parties—as that term is defined under the California Consumer Privacy Act.
Acrisure, however, may disclose your personal information to:
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Acrisure’s Corporate Family. We may disclose information to our affiliates and subsidiaries in the course of our normal business operations.
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Vendors (Service Providers). Acrisure may disclose personal information to our vendors (also known as “service providers’ or contractors”) as necessary for them to provide services to us, subject to appropriate confidentiality and data protection terms, such as human resources support, information technology providers, and others who assist us with normal business operations.
We may also disclose personal information to others as we believe necessary or appropriate to: (a) satisfy any applicable law, legal process, or proper governmental request; (b) detect, prevent, or otherwise address fraud, security, or technical issues; (c) protect against harm to the rights, property, or safety of Acrisure, our users, or the public; (d) establish or exercise our rights, defend against a legal claim, and address possible illegal activities or violations of our policies. Additionally, we may provide your information to others with in connection with a corporate reorganization—such as a merger, acquisition, or joint venture. With your consent, we may disclose your personal information to others who are not described elsewhere in this policy.
HOW CAN I EXERCISE MY RIGHTS CONCERNING MY PERSONAL INFORMATION?
As required by applicable law, we provide California applicants with the following rights:
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Access: You have the right to request access to the personal information we hold about you which we will provide, to the extent technically feasible, in a structured, commonly used and machine-readable format. You can also request details about your personal information we process, such as what categories of data we collected, why we collected it, and what sources provided us the information.
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Correction: You have the right to request we correct inaccurate personal information we have about you.
We do not discriminate or retaliate against individuals who exercise the above rights.
To exercise your rights, please contact us using one of the methods specified in the “Contact Information” section of this policy. When you do so, we will need to verify your identity before honoring your request. You must: (i) describe the request with sufficient detail that allows us to properly understand, evaluate, and respond to it; and (2) provide sufficient information that allows us to reasonably verify that you are the person about whom we collected personal information. We can only honor your request if we are able to verify your identity, which we will try to do by comparing the information you provide us with details we have in our records.
You can also authorize an agent to submit a request on your behalf. If you do so, we will require verification that you provided the authorized agent permission to make a request on your behalf.
DO NOT TRACK
Some web browsers incorporate a “Do Not Track” (DNT) or similar feature that signals to websites that a visitor does not want to have his/her online activity and behavior tracked. We do not use technology for tracking visitors across non-Acrisure websites, and so we do not respond to DNT signals.
WILL THIS POLICY CHANGE?
We may update this policy to reflect changes in the way we process personal information. When we do so, we will post an updated version of this policy with a new “Last Updated” date and, as required by law, notify you of the changes.
CONTACT US
If you have questions or concerns regarding this policy or our handling of your personal information, please email us at [email protected], call us at 877-504-9487, or write to us at:
Acrisure, LLC 100 Ottawa Avenue SW
Grand Rapids, MI 49503
Attention: Acrisure Privacy Office
You can also submit a data subject request by visiting acrisure.com/privacy.
