Our extensive experience delivering commercial insurance solutions has shown that the best fleet safety programs include six key components. By working with your trusted advisor, we can build a comprehensive policy to apply to all your employees.

Recruitment

The most basic step is focusing on driver selection. This can be done with a variety of resources but it always starts with the job application. Application responses, formal interviews, background checks, reference verification, review of the individual’s motor vehicle record, and drug testing will help identify the safest candidates.

Job Requirements

All positions requiring regular driving should have a written job description including main duties, functions, and the necessary physical requirements of all associated tasks. The results of mandated physical evaluations, specifically through the U.S. Department of Transportation if applicable, should be compared to necessary physical requirements.

Training

Properly training employees on procedures and expectations sets a standard for safety and behavior. Information on safe driving and instructions on defensive driving should be available to all drivers.

Preventative Maintenance

Performing regular and preventative maintenance on vehicles and equipment helps reduce the risk of accidents due to wear and tear and identify larger issues before a vehicle breaks down. Well-running vehicles will be more likely to navigate hazardous road conditions and keep drivers focused on the road.

Accident Investigation

Accidents happen. Using incidents as a learning opportunity by quickly addressing and investigating issues helps identify opportunities for the improvement of employees and equipment. Doing so also reinforces your organization’s commitment to safety and transparency.

Tracking employees with multiple incidents will also provide insight into whether an employee is intentionally creating accidents to collect workers’ compensation or may be in need of additional training.

Personal Use of Company Vehicles

Clearly defining acceptable use of company vehicles on personal time guides employee behavior. Widely known expectations also provide framework for repercussions should an incident occur outside the acceptable use policy.